A Safeguarding Hub stores the minimum information necessary to comply with the Church of England's safeguarding requirements.
For current and past church volunteers or employees, this comprises:
- Name - for example, “Fred Smith"
- Current and past church roles - for example, “PCC Member from 01/04/19 to 31/03/22”
- Details of safeguarding training - the type of training and date completed
- Details of satisfactory DBS checks - see below
- Recruitment details - see below
- Email address and password - see below
DBS checks
For satisfactory DBS checks, a Safeguarding Hub only stores:
- The name of the person
- The level of DBS check - for example, "Enhanced, working with children"
- The certificate number
- The certificate date
A Hub does NOT keep records of:
- Date of birth
- Any identity documents - for example, passport number or driving license
- Any disclosure of criminal records
- Any unsatisfactory DBS checks
Recruitment details
For successful applications, a Safeguarding Hub only stores the information needed to show that the correct recruitment process was followed. For example:
- It records the date that an application form was completed, but not the form itself.
- It records the names of people who provided references, but not the actual references.
For unsuccessful applications, this information is deleted after six months.
Email address and password
A Safeguarding Hub stores the email address and password of Hub users (usually the incumbent and Parish Safeguarding Officer).
In a few parishes, church volunteers can receive email notifications if they agree to their email address being stored within the Hub.