Safeguarding Hubs

Does a PCC need a Data Privacy Notice?

 

Whether or not your PCC uses Safeguarding Hubs, it must have a Data Privacy Notice.  This tells church members why and how their personal data is being processed.  It should cover all church purposes, not just safeguarding.
 

Is there a template Data Privacy Notice?

Yes.

The Parish Resources website provides some very helpful information for parishes, including a template Data Privacy Notice.
 

What should be included in a Data Privacy Notice?

As a minimum, the following information should be included in your Data Privacy Notice:

"We have a legal obligation to collect and process personal data for safeguarding purposes.  This includes keeping a record of DBS checks and safeguarding training undertaken by church volunteers [and employees].  This data is securely processed on behalf of the PCC by Clearly Simpler Limited."
 

However, if you are using the above-mentioned template, you may want to include the following information.
 

Privacy Notice Section Suggested Information
Why do we collect and use your personal data? We collect and use personal data about church volunteers [and employees] in order to comply with the Church of England's safeguarding requirements.
What categories of personal data we process?:
  • Your name
  • Records relating to your recruitment to any church roles that involve substantial contact with children or vulnerable adults
  • A record of any satisfactory DBS checks
  • A record of any safeguarding training that you have undertaken
  • Any other information required by the Church of England's Safer Recruitment and People Management Guidance
What is the lawful basis for us to process your personal data?

We collect and process this data because we have a legal obligation to do so.  This obligation is set out in the Church of England's:

  • Safeguarding and Clergy Discipline Measure 2016
  • Safeguarding (Code of Practice) measure 2021
  • Safer Recruitment and People Management Guidance
  • Safeguarding Learning and Development Framework
Where do we collect your data from?

We collect this data from:

  • You
  • The Diocese of ...
  • Anyone you asked us to contact for a reference
Processing your data This data is securely processed on behalf of the PCC by Clearly Simpler Limited using a system called Safeguarding Hubs.
Sharing personal data

We may share this data with the Diocese of ... where there is a lawful basis for doing so.
How long do we keep data? We keep data in accordance with the guidance set out in the guide “Keep or Bin: The Care of Your Parish Records”:  See the records management guides issued by The Church of England.


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